Capstan Works
Plans and pricing

Pick the result you need. We will build the plan around it.

Most engagements begin with a fixed-scope audit, then move onto a monthly retainer that works the backlog it surfaces. Transparent pricing, senior hours, and the operator doing the work on every call.

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The low-risk first step

HubSpot Data Foundation Audit

Know exactly what is broken in your portal, what it is costing you, and what to fix first.

$3,500-$5,000 fixed scope, delivered in 10-12 business days

A structured inspection of the data layer your reporting and automation depend on: property hygiene, lifecycle stage integrity, deduplication state, association completeness, workflow dependencies, integration health, and data completeness scoring. You receive a 20-25 page findings report, a prioritized remediation backlog, and a 60-minute debrief call.

Risk reversal. 50% of the audit fee is credited toward your first 60 days of retainer if you continue. The audit's backlog becomes the first sprint, so there is no ramp-up or handoff.

Schedule a demo See the full audit scope

Retainer tiers

Three ways to run RevOps with us

Each tier buys an outcome first; the hours and scope are how we deliver it. Most companies belong on Operating.

Foundation

Reporting your team can finally trust.

$3,500 /month

Small businesses and lean teams that have outgrown ad-hoc help but are not ready for a full RevOps function. Best entered after an audit, so the work starts on a known data state.

What is included

  • 35 hours/month of execution-level HubSpot work
  • Property and list hygiene, basic automation upkeep, monthly reporting
  • 3-4 hours of founder-level review on top
  • A monthly report of what changed and why

Hours are scoped monthly and do not roll over. 3-month minimum.

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Most popular

Operating

A RevOps function without the headcount.

$6,500 /month

Mid-market companies that need strategy and execution every month: someone owning the backlog, building the automation, and keeping reporting honest. This is where most clients belong.

What is included

  • 70 hours/month: 20 hours founder-level strategy and architecture, 50 hours implementation, data work, and reporting
  • Full HubSpot management and a monthly improvement sprint
  • Direct line to the operator doing the work, not an account manager
  • Documentation as we build, so nothing depends on one person

Overages billed at $85/hr. Hours do not roll over. 3-month minimum.

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Scale

Team depth a single fractional hire cannot match.

$11,000 /month

Companies replacing or supplementing an in-house RevOps function, or running active build work alongside daily operations. Founder plus two operators, so capacity does not bottleneck on one person.

What is included

  • 120 hours/month: 35 hours founder-level planning, 85 hours execution across two operators
  • Full HubSpot management plus data-engineering support
  • Active project delivery (migrations, integrations, warehouse work) in parallel with ongoing ops
  • Documented architecture and runbooks you own outright

Overages billed at $85/hr blended. Hours do not roll over. 3-month minimum.

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Value

More senior hours, less money

Against the agencies that publish their pricing, the Operating tier delivers more execution hours per dollar, with founder-level work included rather than billed as an extra. Figures below reflect each agency's published entry or mid retainer.

Agency Monthly Hours Per hour
Capstan Works (Operating) $6,500 70 hrs/mo ~$93/hr
RevPartners (entry retainer) $9,850 ~40 hrs/mo ~$246/hr
HIVE Strategy (mid retainer) $5,000 scope not published as hours n/a

Competitor figures are drawn from those agencies' published pricing pages and reflect their entry or mid retainers. Hour counts are blended estimates where an agency lists scope rather than hours.

Onboarding

What you get in the first 30 days

No slow ramp. The audit backlog means work starts in week one.

  • A working session to confirm priorities and the reports the data feeds.
  • Read/write access mapped: which workflows touch which properties, documented.
  • The first sprint pulled straight from the audit backlog and underway.
  • A shared backlog you can see, ranked by impact and effort.
  • A standing cadence: where work happens and how progress is reported.
Proof

Results, in our clients' words

Named references, outcome metrics, and logos will live here as engagements conclude and clients agree to be cited. Until then, see the anonymized case studies for the shape of the work and the field notes for the method behind it.

Placeholder. We do not publish client names or logos without written permission.

Questions

Before you book

Do I have to start with the audit?
It is the recommended first step, and the lowest-risk one. The audit tells both of us exactly what state your data is in before any retainer dollars are committed, and 50% of the fee is credited toward your first 60 days if you continue. Most engagements start here. If you already know the work and the data state, we can scope a retainer directly.
Which tier is right for me?
If you mainly need reliable execution and upkeep, start at Foundation. If you need strategy and implementation every month with someone owning the backlog, Operating is the fit for most companies. Scale is for teams replacing or supplementing an in-house RevOps function, or running active build work alongside daily operations. The fastest way to decide is to schedule a demo and talk through scope.
How does Capstan compare to other RevOps agencies on price?
The Operating tier delivers roughly 70 senior hours a month at $6,500, about $93 per hour. RevPartners' published entry retainer is $9,850 a month for roughly 40 hours, about $246 per hour. You get more senior hours for less money, with the operator doing the work on the call rather than an account manager.
What happens in the first 30 days of a retainer?
A working session to confirm priorities, an access and dependency map of which workflows touch which properties, the first sprint pulled from the audit backlog and underway, a shared backlog ranked by impact and effort, and a standing cadence for where work happens and how progress is reported.
Do unused hours roll over, and how are overages handled?
Retainer hours are scoped monthly and do not roll over. On Operating and Scale, work beyond the monthly allocation is billed at $85 per hour (blended on Scale). The audit is a flat fixed fee with no overage.
Is there a minimum commitment?
Retainers carry a 3-month minimum so the work has room to compound. The audit is a one-time fixed-scope engagement with no ongoing commitment.

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Start with the data layer.

Most HubSpot problems are data problems wearing a reporting costume. A Data Foundation Audit turns “the numbers feel off” into a prioritized, fundable backlog.

Explore the Data Foundation Audit